Site Administrator

ProSource are recruiting a Site Administrator on behalf of their client who are a Main Building Contractor in Dublin. 

Key Responsibilities

• Manage all daily site administrative tasks (filing, document control, correspondence).
• Maintain and track all project paperwork: drawings, specifications, as-builts, submittals, change orders.
• Assist with processing timesheets, job cards, worker / subcontractor records.
• Coordinate deliveries, store materials records, liaise with supply chains.
• Monitor and update project schedules, logs (e.g. attendance, safety, quality).
• Support with health & safety documentation: incident reports, toolbox talks, safety meetings.
• Assist in financial admin: invoice tracking, purchase orders, reconciliation of orders/invoices.
• Ensure all site records are current and properly stored (digitally and physically).
• Facilitate communication: site meetings, notices to workforce, updates to management.
• Arrange logistics: site equipment, maintenance, site services (e.g. welfare facilities).
• Coordinate with subcontractors and suppliers on administrative matters.
• Any ad-hoc tasks as needed to support site management.

Qualifications & Skills

• Minimum of 2 years’ experience in a construction / site admin or similar environment (desirable).
• Strong administrative, organisational and time-management skills.
• Excellent IT skills: Microsoft Office suite (Word, Excel, Outlook) and document management systems.
• Good communication skills, both written and verbal.
• Attention to detail; ability to maintain accuracy under pressure.
• Ability to prioritise tasks and meet deadlines.
• Proactive, takes initiative, works well alone and as part of a team.
• Familiarity with construction documentation and processes is a plus.
• Full driving licence may be advantageous.

Remuneration & Terms

• Competitive salary (based on experience).
• Pension
• And more.