Document Controller

ProSource Group are seeking a Document Controller to look after all project and company documentation within a M&E consultancy.
The role ensures that all project information is accurately recorded, appropriately reviewed, correctly issued and maintained in accordance with project procedures, client requirements, contractual obligations and company quality management systems.

Responsibilities:

• Establish, maintain and administer project document registers and filing systems.
• Manage the receipt, registration, naming, numbering, revision tracking and distribution of project documentation.
• Ensure all drawings, specifications, reports, schedules and technical submissions are correctly recorded and controlled.
• Maintain accurate records of document status, revisions, approvals and issue dates.
• Ensure superseded documentation is withdrawn from circulation and appropriately archived.
• Monitor document workflows and follow up on outstanding reviews, comments and approvals.
• Manage the control and distribution of M&E drawings, including mechanical, electrical, public health and fire protection documentation.
• Maintain registers for design drawings, technical submittals, equipment schedules, specifications, calculations and reports.
• Coordinate the issue and receipt of design information between the consultancy, client, architects, structural engineers, contractors and other project stakeholders.
• Ensure documentation is issued in accordance with agreed project information requirements and deliverable schedules.
• Assist with the coordination and tracking of design comments, technical queries (TQs), requests for information (RFIs) and design change documentation.
• Maintain records of design revisions and ensure project teams are working from the latest approved information.

Qualifications and Experience

• Previous experience in a Document Controller or Document Management role, preferably within an engineering, construction or M&E consultancy environment.
• Experience managing technical drawings, specifications and project documentation.
• Good working knowledge of document control procedures, revision management and document registers.
• Experience using document management platforms such as Autodesk Construction Cloud, BIM 360, Viewpoint, Asite, Aconex or similar.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Knowledge of ISO 19650 and BIM-related document management practices would be advantageous.
• Experience working within a multidisciplinary design team would be beneficial.

ProSource Group is a specialist Irish recruitment company whose primary focus is recruiting within the Construction & Civil Engineering industries throughout Ireland and Europe

INDI